OneSpace: the digital adjustments passport for study and work

OneSpace helps people explain what they need to work or study well, without repeating the same story to every new tutor, manager or HR team.

A single, portable digital adjustments passport
Built for education, workplaces and the transition between them
Designed for mental health, neurodiversity, disability and long-term health conditions

Who is the OneSpace Passport for?

Universities & Colleges

Help students disclose needs once and support them consistently across courses, placements and graduation.

Workplaces

Give employees a clear way to talk about adjustments, from onboarding to role changes and long-term careers.

Funders & strategic partners

Scale a low-cost, high-impact digital passport across regions, sectors or programmes.

Why a digital adjustments passport?

Traditional adjustments processes rely on static forms, informal conversations and repeated disclosure. This can be exhausting for individuals and difficult for organisations to manage consistently.

People repeat the same story

Students and staff often explain their history and needs to multiple teams and new managers. This is tiring and increases the risk of people giving up before they get support.

Static paperwork goes out of date

PDF forms and emails do not update easily as circumstances, roles or health change, and are hard to carry between education and the workplace.

Support can be inconsistent

Without a clear, shared summary of needs and agreed adjustments, support can depend on who someone happens to speak to, and when.

OneSpace replaces this with a single digital passport that people control and can use across education and work.

How the OneSpace Passport works

Create

Individuals complete guided prompts on how their mental health, neurodiversity, disability or health condition affects study or work, and what helps them do well.

They choose what to share, and with whom: disability or student support teams, tutors, HR, managers or occupational health. There is no need to start from scratch in every new conversation.

Agree & review

The Passport becomes a shared reference for needs, agreed adjustments and review points. It can travel with the person as they move between courses, roles and organisations.

The core Passport can be used on its own or combined with OneSpace’s wider wellbeing features and specialist support services.

OneSpace complements existing DSA, reasonable adjustment and placement processes.

For individuals

Safer, more structured disclosure
Less repetition and fewer difficult conversations
A clear record of what helps them work or study well

For education providers

Clearer information for disability and wellbeing teams
More consistent support across departments and years
Stronger support for progression and retention

For employers

Easier adjustments conversations at recruitment, onboarding and role changes
Better documentation of agreed adjustments and reviews
Reduced risk around presenteeism, sickness absence and conflict

For funders and systems

A scalable, low-cost intervention across institutions and sectors
Supports transition from education into work, particularly for disabled and neurodivergent people
Aligned with wider goals around inclusion, wellbeing and productivity

Built on specialist experience

OneSpace is developed by UMO, a UK-based organisation with over a decade of experience delivering specialist mental health, neurodiversity and disability support across higher education and workplaces. Our work spans universities, employers, NHS-linked programmes and third-sector partners, supporting people at points of transition, risk and change.

The Passport is grounded in real-world practice, shaped by what students, employees, HR teams, disability services and managers actually need: clear, proportionate information; safer disclosure; and adjustments that are reviewed rather than forgotten. It reflects UMO’s safeguarding frameworks, evidence-informed approaches and long-standing expertise in mentoring, coaching and workplace wellbeing.

OneSpace is not a generic tech solution. It is a practical tool designed to sit alongside human support, enabling better conversations, more consistent adjustments and continuity from study into work and beyond.