OneSpace: a digital adjustments passport for the workplace

A structured, employee-controlled way to communicate needs, adjustments and ways of working — improving onboarding, retention and performance.

Supports onboarding and early careers programmes
Improves clarity around adjustments and support
Reduces repetition and difficult conversations

Designed for real workplace challenges

Early careers and graduate programmes

Structured way to support disclosure during onboarding
Better preparation for new roles and rotations
Consistent support across teams

HR and people teams

Clear documentation of agreed adjustments
Reduced reliance on informal conversations
Better alignment with existing policies

Managers and team leads

Clear understanding of how to support individuals
More confident conversations about needs
Reduced uncertainty and inconsistency

Why adjustments conversations need structure

In many workplaces, adjustments are agreed informally and revisited inconsistently. Employees may need to repeat information to new managers or teams, particularly during onboarding or role changes. This can lead to uncertainty, disengagement and avoidable pressure.

Repeated disclosure

Employees often explain their needs multiple times across managers and roles.

Inconsistent support

Adjustments may depend on individual managers rather than a shared understanding.

Onboarding risk

The first months in a role are critical for retention, yet often lack structured support.

OneSpace provides a consistent, portable summary that supports these conversations.

How OneSpace works in the workplace

Step 1: Create

Employee-led profile

Employees record:

How they work best
What affects performance
Adjustments that help
Communication preferences

Step 2: Share

Share with managers and HR

Employees choose what to share with:

Line managers
HR or People teams
Occupational health

Supports structured, professional conversations.

Step 3: Review

Review over time

Used during:

Onboarding
Probation
Role changes
Performance conversations

Keeps adjustments consistent and up to date.

OneSpace complements existing HR processes and Access to Work support.

What OneSpace delivers for workplaces

Stronger onboarding and early careers support

Structured support during onboarding and probation
Clear communication of needs from the start
Reduced risk of early disengagement or drop-off

Clearer, more confident communication

A structured way to explain needs and preferences
Reduced pressure around disclosure
Greater confidence in workplace conversations

More consistent support from managers

Clear reference for agreed adjustments
Improved confidence in supporting individuals
Reduced reliance on informal or ad hoc conversations

Improved retention and workplace consistency

Better alignment between policy and practice
Reduced friction across teams and role changes
Stronger, more consistent employee experience

Supporting Access to Work and workplace adjustments

OneSpace supports employees in preparing for and engaging with Access to Work by:

• Helping individuals clearly describe how their condition affects work
• Recording adjustments that are already effective
• Supporting structured conversations with employers and assessors

This can lead to more efficient and confident Access to Work processes.

Building consistency and insight across teams

Without a consistent format, adjustments information is often fragmented across emails, documents and conversations.

A digital adjustments passport creates:

• A shared, structured reference point
• Greater consistency across teams and managers
• Insight into common support needs
• A clearer basis for improving internal processes over time